Administrative Assistant

At Moody's, we unite the brightest minds to turn today’s risks into tomorrow’s opportunities. We do this by striving to create an inclusive environment where everyone feels welcome to be who they are—with the freedom to exchange ideas, think innovatively, and listen to each other and customers in meaningful ways. Moody’s is transforming how the world sees risk. As a global leader in ratings and integrated risk assessment, we’re advancing AI to move from insight to action—enabling intelligence that not only understands complexity but responds to it. We decode risk to unlock opportunity, helping our clients navigate uncertainty with clarity, speed, and confidence.

If you are excited about this opportunity but do not meet every single requirement, please apply! You still may be a great fit for this role or other open roles. We are seeking candidates who model our values: invest in every relationship, lead with curiosity, champion diverse perspectives, turn inputs into actions, and uphold trust through integrity. 

Skills and Competencies Required

• Fluent in English, Spanish and Portuguese and strong business English communication skills, both written and verbal, to effectively support local and international stakeholders
• Proficiency in Concur
• Experience in office administration and facilities management
• Strong organizational skills with the ability to manage multiple tasks, prioritize effectively, track processes, identify problems and solutions proactively
• High level of motivation and persistence
• Excellent interpersonal and communication skills with the ability to build trusted relationships and work collaboratively with executives, stakeholders, and cross-functional teams; ability to coordinate activities across multiple countries, cultures, and business units, ensuring alignment among local and regional stakeholders
• Demonstrated ability to handle confidential information with professionalism, discretion, ownership, and a proactive, service-oriented approach
• Proficiency in Microsoft Office applications, including Outlook, Teams, Word, Excel, and PowerPoint, to support daily administrative and operational activities
• Basic understanding of artificial intelligence concepts, with curiosity and enthusiasm for learning how AI tools can be used to improve processes and drive efficiency. Interest in exploring AI systems and a willingness to develop awareness of responsible AI practices, including risk management and ethical use

Education

• Bachelor's degree in Business Administration, Office Management or a related field; equivalent professional experience will be considered

Responsibilities

• Process purchase requisitions, invoices and accounts payable documentation accurately and in a timely manner, using the correct approvals and supporting records
• Prepare and process travel and expense documentation accurately and in a timely manner, ensuring compliance with internal policies and documentation requirements
• Support onboarding and offboarding activities for new and departing employees, including workspace preparation, access coordination and follow-up documentation
• Coordinate meetings and events by arranging room bookings, visitor access, refreshments, materials, conferencing facilities, and other logistical requirements
• Manage office supplies, stationery and pantry inventories, placing orders as needed to maintain appropriate service levels
• Support other departments including Sales, Finance, Human Resources, Marketing, IT and Legal with a team-oriented mindset and the flexibility to adapt to changing business priorities and provide backup support across administrative functions as needed
• Contribute to special projects and perform additional administrative responsibilities as required to support business operations

About the Team

Moody’s is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender expression, gender identity or any other characteristic protected by law.

Candidates for Moody's Corporation may be asked to disclose securities holdings pursuant to Moody’s Policy for Securities Trading and the requirements of the position. Employment is contingent upon compliance with the Policy, including remediation of positions in those holdings as necessary.