Sr Administrative Assistant

At Moody's, we unite the brightest minds to turn today’s risks into tomorrow’s opportunities. We do this by striving to create an inclusive environment where everyone feels welcome to be who they are—with the freedom to exchange ideas, think innovatively, and listen to each other and customers in meaningful ways. Moody’s is transforming how the world sees risk. As a global leader in ratings and integrated risk assessment, we’re advancing AI to move from insight to action—enabling intelligence that not only understands complexity but responds to it. We decode risk to unlock opportunity, helping our clients navigate uncertainty with clarity, speed, and confidence.

If you are excited about this opportunity but do not meet every single requirement, please apply! You still may be a great fit for this role or other open roles. We are seeking candidates who model our values: invest in every relationship, lead with curiosity, champion diverse perspectives, turn inputs into actions, and uphold trust through integrity. 

Skills and Competencies

• 5+ years of experience providing administrative, executive support, or office coordination services within a corporate, banking, or financial services environment
• Strong organizational and time management skills, with the ability to prioritize multiple tasks and meet deadlines in a fast-paced environment
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint, to prepare correspondence, presentations, schedules, and reports
• Excellent verbal and written communication skills in both English and Chinese (including Cantonese and Mandarin), with the ability to interact professionally with internal and external stakeholders
• Ability to manage competing priorities, adapt to changing business needs, and maintain attention to detail
• Demonstrated initiative, learning agility, and a proactive approach to problem solving and process improvement
• Strong collaboration and relationship-building skills, with a service-oriented mindset and commitment to teamwork
• Basic understanding of artificial intelligence concepts, with curiosity and enthusiasm for learning how AI tools can be used to improve processes and drive efficiency. Interest in exploring AI systems and a willingness to develop awareness of responsible AI practices, including risk management and ethical use

Education

• Bachelor's degree or equivalent undergraduate qualification required

Responsibilities

• Provide administrative, operational, and team support to leaders and analytical teams, helping to ensure efficient day-to-day operations and effective coordination.
• Manage complex calendars, meetings, and executive schedules, including coordinating appointments, arranging meeting facilities, managing logistics, and supporting internal and external engagements.
• Prepare presentations, reports, meeting materials, briefing documents, and other business correspondence to support team activities, management meetings, and strategic initiatives.
• Coordinate team events, conferences, training sessions, and other internal and external engagements, ensuring seamless execution and follow-up.
• Arrange domestic and international travel, process travel and entertainment expenses, and support invoice processing and accounts payable activities in accordance with company policies and procedures.
• Facilitate communication and collaboration across analytical teams, corporate functions, and external stakeholders, helping to ensure timely information sharing and effective execution of business priorities.
• Support department administration through the maintenance of team records, distribution lists, organizational charts, onboarding materials, and other operational documentation.
• Act as a key liaison with internal support functions, vendors, and building management to address administrative, technology, facilities, and office-management requirements.
• Assist with onboarding and offboarding activities, including coordination of system access, workspace setup, equipment requests, and related administrative processes.
• Provide administrative backup coverage during periods of absence to ensure continuity of support and operations.
• Exercise sound judgment, discretion, and confidentiality when handling sensitive information, executive communications, and organizational matters.

Moody’s is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender expression, gender identity or any other characteristic protected by law.

Candidates for Moody's Corporation may be asked to disclose securities holdings pursuant to Moody’s Policy for Securities Trading and the requirements of the position. Employment is contingent upon compliance with the Policy, including remediation of positions in those holdings as necessary.