Senior Administrative Coordinator

At Moody's, we unite the brightest minds to turn today’s risks into tomorrow’s opportunities. We do this by striving to create an inclusive environment where everyone feels welcome to be who they are-with the freedom to exchange ideas, think innovatively, and listen to each other and customers in meaningful ways. 

If you are excited about this opportunity but do not meet every single requirement, please apply! You still may be a great fit for this role or other open roles. We are seeking candidates who model our values: invest in every relationship, lead with curiosity, champion diverse perspectives, turn inputs into actions, and uphold trust through integrity. 

Role/Responsibilities
The purpose of the job is to provide high-level administrative and secretarial support to Managing Director - Regional Head Asia Pacific and the Team.


CORE RESPONSIBILITIES

- Senior Management Support
Provide high level support for a member of senior management to include all aspects of administration with strong focus on calendar management, travel coordination and absorption of administrative tasks; uses initiative to relieve manager of detail work. Create management level PowerPoint presentations and preparation of related data/documentation for review.

- Liaison to Senior Manager
Act as liaison to senior manager, interceding when necessary to ensure that his/her time is spent on companywide concerns, broad department matters and strategic initiatives.

- Department Liaison to Support Groups
Act as liaison for department to support groups within Moody’s (i.e., Human Resources, Building Services, Technology, Investors Service, etc.) to ensure group’s needs are understood and met.

- Change Agent
Proactively review department administrative processes, consistently implementing efficiency improvements and establishing new processes when necessary. Establish clear protocols on standards of service and identify competencies with the secretarial team. Effectively manage performance across the team.

- Department Personnel Management
Oversee all aspects of personnel management for department including position management, on-boarding of new hires, promotions, transfers and terminations and periodic data integrity checks of Human Resources databases (i.e., PeopleSoft HRMS). Also includes ad hoc reporting of personnel information to department management as requested.

- Event Planning
Coordinate and plan department-wide events including group meetings, off-sites, outings and receptions taking care to stay within prescribed budget.

- Equipment and Supply Budget Management
Review and approve office supply and technology related requisitions to ensure that department budget is maintained and not exceeded.

QUALIFICATIONS
- 6+ years related experience working in a corporate environment
- Advanced working knowledge of, and skill in, standard Moody’s applications including Outlook, Word, Excel and PowerPoint, PeopleSoft.

• OUTLOOK: In CALENDAR, ability to create and modify appointments and recurring appointments using the planner; familiarity with features such as labels and private appointments; in E-MAIL, the ability to compose, send and forward emails as well as perform e-mail blasts and familiarity with features such as in-box management (folders), sort and search.
• WORD: ability to create and modify communications using features such as header/footers, pagination, tables, mail merges, hyperlinks, etc.
• EXCEL: ability to understand, create and use advanced functions and formulas to create workbooks, pivot tables, charts and graphs.
• POWERPOINT: ability to create and modify presentations using advanced functions such as animation and transition, inserting charts, graphs and objects and merging presentations.
• Knowledge of PeopleSoft

- Maturity - ability to handle highly confidential matters with discretion
- Ability to lead and manage others effectively
- Very strong organization skills,

• follow-up and
• time management
• multi-tasking and ability to shift priorities

- Excellent interpersonal skills and phone manner

• Ability to interact comfortably and effectively with Senior Management
• Excellent verbal, written and presentation skills
• Ability to convey thoughts clearly and succinctly and, when required, to present before a group.

- Ability to independently compose general correspondence, memos and other documents for distribution to both internal and external clients of all levels.
- Strong orientation toward teamwork
- Good judgment and decision-making skills
- Ability to work independently requiring minimal supervision

Moody’s is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender expression, gender identity or any other characteristic protected by law.

Candidates for Moody's Corporation may be asked to disclose securities holdings pursuant to Moody’s Policy for Securities Trading and the requirements of the position. Employment is contingent upon compliance with the Policy, including remediation of positions in those holdings as necessary.