Administrative Coordinator

At Moody's, we unite the brightest minds to turn today’s risks into tomorrow’s opportunities. We do this by striving to create an inclusive environment where everyone feels welcome to be who they are—with the freedom to exchange ideas, think innovatively, and listen to each other and customers in meaningful ways. Moody’s is transforming how the world sees risk. As a global leader in ratings and integrated risk assessment, we’re advancing AI to move from insight to action—enabling intelligence that not only understands complexity but responds to it. We decode risk to unlock opportunity, helping our clients navigate uncertainty with clarity, speed, and confidence.

If you are excited about this opportunity but do not meet every single requirement, please apply! You still may be a great fit for this role or other open roles. We are seeking candidates who model our values: invest in every relationship, lead with curiosity, champion diverse perspectives, turn inputs into actions, and uphold trust through integrity. 

Skills and Competencies 

• Strong verbal and written communication skills to clearly convey complex information and draft documents needing minimal editing
• Proficient in Microsoft Office Suite including Outlook, Word, Excel, PowerPoint, and SharePoint, with knowledge of collaborative tools. Experience with Nasdaq BoardVantage is beneficial, and training can be provided if required
• Detail-oriented and organized with strong time management, multitasking, and adaptability to shifting priorities
• Ability to identify alternative solutions, anticipate requirements, and take proactive steps to address them
• Skilled in handling sensitive and confidential data and information
• Demonstrated expertise in managing processes and procedures with administrative proficiency
• Previous experience in financial services or professional services environments preferred
• Basic understanding of artificial intelligence concepts, with curiosity and enthusiasm for learning how AI tools can be used to improve processes and drive efficiency. Interest in exploring AI systems and a willingness to develop awareness of responsible AI practices, including risk management and ethical use

Education 

• Professional certifications in administration, project management, or finance are an asset

Responsibilities 

• Provide critical departmental administrative support to optimize legal operations to help achieve business goals
• Aid members of the Legal team by supporting the preparation of materials for meetings, presentations and organizing team events
• Provide administrative support to the Legal team in coordination with other team administrators, including travel and expenses, while providing back-up assistance as needed to the Senior Leadership Team
• Assist MCO Directors with scheduling, travel, and expense reimbursements
• Support MCO board meetings by posting and archiving meeting materials, distributing itineraries, through a web portal, and tracking meeting attendance
• Support the onboarding processes for new hires and internal transfers, including organizing the requisite office space, IT equipment and software 
• Ensure key documents, such policies and procedures, are uploaded and maintained on systems used by the team

About the team 

The team is responsible for optimizing legal and compliance operations, adopting best practices, and achieving Moody's business goals. We contribute by ensuring robust corporate governance, supporting key strategic initiatives, and facilitating effective board operations. By joining our team, you will be part of exciting work in corporate governance, strategic operations, and global compliance. 

Moody’s is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender expression, gender identity or any other characteristic protected by law.

Candidates for Moody's Corporation may be asked to disclose securities holdings pursuant to Moody’s Policy for Securities Trading and the requirements of the position. Employment is contingent upon compliance with the Policy, including remediation of positions in those holdings as necessary.