Administrative Coordinator (12 month LDE)

At Moody's, we unite the brightest minds to turn today’s risks into tomorrow’s opportunities. We do this by striving to create an inclusive environment where everyone feels welcome to be who they are-with the freedom to exchange ideas, think innovatively, and listen to each other and customers in meaningful ways. 

If you are excited about this opportunity but do not meet every single requirement, please apply! You still may be a great fit for this role or other open roles. We are seeking candidates who model our values: invest in every relationship, lead with curiosity, champion diverse perspectives, turn inputs into actions, and uphold trust through integrity. 

Skills and Competencies:

• Advanced working knowledge of Microsoft Office Suite including Outlook, Word, Excel and PowerPoint.
• Strong organization skills
• Excellent interpersonal skills and phone manner
• Excellent verbal and written communication skills - ability to convey thoughts clearly and succinctly and to communicate pertinent complex information in a clear and organized manner; ability to compose general correspondence, memos and other documents that require little or no editing by manager.
• Ability to multi-task and adapt to shifting priorities
• Strong orientation toward teamwork
• Ability to work independently or with minimal supervision

Education

• 5+ years related experience working in a corporate environment

Responsibilities

• Provide general administrative assistance to include correspondence, copying, filing, spreadsheet work and presentation preparation. Acquire and maintain a good understanding of Moody’s business, and particular business line being supported, in order to provide optimal customer service. Uses initiative to relieve executives of detail work.
• Support with on-boarding of new associates (including follow-up on start date)
• Involvement in group event planning and managing prescribed budget for off-sites, on-sites, outings and receptions and in group-wide initiatives as assigned.
• Provide additional support in times of absence to ensure uninterrupted flow of operations with regard to support staff, technology and all office issues.
• Process meeting requests for team including setting up appointments, reserving conference rooms, requesting security passes for guests, arranging for teleconference numbers, refreshments, handouts, etc.
• Arrange all travel for team members including air, rail, car service, and hotel and conference registrations. Timely and accurate preparation and submission of T&E reports ensuring company policies are followed with supporting documentation.
• Timely and accurate preparation and submission of Accounts Payable vouchers, with supporting documentation.
• May assist Administrative Manager with aspects of personnel management for department including position management, on-boarding of new hires, promotions, transfers and terminations, timely completion of performance evaluations and periodic data integrity checks of Human Resources databases (i.e., PeopleSoft HRMS). Also includes ad hoc reporting of personnel information to department managing directors as requested.
• Assist/Oversee department space usage, coordinating all moves, renovations, space upgrades, etc.
• As needed, assist in coordinating efforts with Technology, Building Services and others to ensure group’s needs are met.
• Ensure that basic supplies for team are kept stocked and accessible to team members.

About the Team

FIG is responsible for Moody's analytic teams maintaining Moody's ratings on banks and finance companies, re/insurers and funds and asset management globally.

Moody’s is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender expression, gender identity or any other characteristic protected by law.

Candidates for Moody's Corporation may be asked to disclose securities holdings pursuant to Moody’s Policy for Securities Trading and the requirements of the position. Employment is contingent upon compliance with the Policy, including remediation of positions in those holdings as necessary.