Administrative Assistant

At Moody's, we unite the brightest minds to turn today’s risks into tomorrow’s opportunities. We do this by striving to create an inclusive environment where everyone feels welcome to be who they are-with the freedom to exchange ideas, think innovatively, and listen to each other and customers in meaningful ways. 

If you are excited about this opportunity but do not meet every single requirement, please apply! You still may be a great fit for this role or other open roles. We are seeking candidates who model our values: invest in every relationship, lead with curiosity, champion diverse perspectives, turn inputs into actions, and uphold trust through integrity. 

Objective: The purpose of the job is to provide administrative and secretarial support to members of the organization and provide backup, as needed.

CORE RESPONSIBILITIES:
* General Secretarial Support
Provide general secretarial support to include copying, faxing, filing, spreadsheet work and presentation preparation. Acquire and maintain a good understanding of Moody’s business, and particular business line being supported, in order to provide optimal customer service.

* Phone Coverage
Answer all phones promptly and in a pleasant and professional manner. Take detailed messages and deliver them without delay to the intended party or assist callers by redirecting them to another available party who can help them. Coordinate with back-up secretary to ensure that all phones on board are covered at all times.

* Administrative Back-Up
During vacations and times of absence, provide back-up in order to ensure uninterrupted flow of operations with regard to support staff, technology and all office issues.

* Meeting Coordination
Assist in process meeting requests for team including setting up appointments, reserving conference rooms, requesting security passes for guests, arranging for teleconference numbers, refreshments, handouts, etc.

* Travel & Entertainment
Assist in arranging travel for team members including air, rail, car service, and hotel and conference registrations taking care to be mindful of deadlines and working to ensure that the most economical options are taken advantage of. Timely and accurate preparation and submission of T&E reports for each analyst supported, ensuring that company policies have been followed and that proper and organized documentation is provided to support the report.

* Accounts Payable
Timely and accurate preparation and submission of Accounts Payable vouchers, ensuring that proper accounts are used, amounts are correct and that proper and organized documentation is provided to support the voucher.

* Correspondence
Prompt and accurate preparation of various correspondence.

* Liaison
As needed, assist team members by acting as liaison to Building Services with regard to equipment and building issues.

* Other
Service-focused individual responsible for providing operational and business support for the Country Manager to perform the MIS Korea business & office management as well as Commercial responsibilities in business development and account management in Korea.

The function will include supporting roles for such as;
1) Country Manager to enhance senior level relationship with the key stakeholders in the market as well as internal management of the Korea office; and
2) Head of Relationship management covering Korea and Mongolia and the team to conduct their sales activities to increase business development opportunities as well as maintaining key issuer client relationship.

The scope will include such as;
1)Coordinate and arrange outreach/communication meetings/calls with internal and external stakeholders as requested by the country manager and/or RM.
2)Assist in the preparation of presentations for conferences and events or marketing campaigns etc. as directed.
3)Assist in facilitating cross-LOB/entity communications as well as DE&I/CSR, One Moody’s initiatives and other related social activities.
4)Prepare meeting materials - e.g. PowerPoint presentations, fact sheets and other market, or other research materials for internal and external meeting purposes.
5) Provide sales support including Salesforce/contact info, etc.
6)Monitor news on existing accounts, market developments and trends related to the Korean entities.

QUALIFICATIONS
* Minimum undergraduate
* 1-3 years related experience working in a corporate/banking environment or in the financial services industry
* Ability to manage time under tight deadlines and a self-starter
* Well versed in the Microsoft Office Suite including Outlook, Word, Excel and PowerPoint.

OUTLOOK: In CALENDAR, ability to create and modify appointments using the planner; in E-MAIL, the ability to create, send and forward email
WORD: ability to create and modify basic communications
EXCEL: ability to create and modify basic spreadsheets
POWERPOINT: ability to create and modify basic presentations

* Good organization skills and good communication skills, particularly in verbal and written communications; including language skills in both English and Korean.
* Ability to multi-task and adapt to shifting priorities
* A fast learner with the passion to learn and willingness to take the initiative.
* Strong orientation toward teamwork

Moody’s is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender expression, gender identity or any other characteristic protected by law.

Candidates for Moody's Corporation may be asked to disclose securities holdings pursuant to Moody’s Policy for Securities Trading and the requirements of the position. Employment is contingent upon compliance with the Policy, including remediation of positions in those holdings as necessary.